How to Fill Out a W-4 Form

how to fill out a w4 for dummies

Filling out a W-4 form is essentially a decision making moment. Because W-4 directly affects the amount withheld on your paycheck and your potential refund. That said, it’s a lot more than adding your name and checking a few boxes. This section allows you to have any additional tax you want to be withheld from your pay each pay period—including any amounts from the Multiple Jobs Worksheet, as described above if this applies to you. A W-4 is a form that you are required to fill out when joining a new company.

Therefore, employers should provide this form to all new hires in order to comply with state tax regulations. If not, make sure to look into this important document as soon as possible. It is essential in order to ensure that your employees’ taxes are being withheld correctly.

Self-service payroll for your small business.

You’ll also need to know how much you claimed in deductions on your last tax return. If you claimed the standard deduction, you don’t need to fill this out. If you claimed more than the standard amount, this worksheet will help you calculate how much more.

When you file your tax return, you can claim all types of withholding. If you have significant amounts of nonwage income (income that is not reported on federal Form W-2), you may also consider making quarterly estimated tax payments directly to the Tax Department. For more information, see Estimated taxes, Form IT-2105-I, Instructions for Form IT-2105, Estimated Tax Payment Voucher for Individuals, or Need help?. People often assume that because the W-4 form was redesigned, they must now submit the new form. Fortunately, employees who have furnished the W-4 form prior to 2020 don’t have to supply the new form. However, it’s important to note that every time an employee switches jobs, a new W-4 must be submitted.

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You can change your withholding at any time by submitting a new W-4 to your employer. One likely cause is if you receive significant income reported on Form 1099, which is used for interest, dividends, or self-employment income that you have not yet paid taxes on. Or you may be still working but receiving pension benefits from a previous job or Social Security retirement benefits. Fill out the Multiple Jobs Worksheet, which is provided on page three of Form W-4, and enter the result in step 4(c), as explained below. In fact, the W-4 revamp and the tax changes since the TCJA may be a reason to look again at the W-4 you filed back when you first came to your employer and see if you need to make changes.

how to fill out a w4 for dummies

The W-4 form is super simple if you only have one job and your taxes are easy. Your employer will compute your tax withholding based on the standard deduction and law firm bookkeeping tax rates for your filing status, with no other adjustments. Having multiple jobs or a spouse who works can affect the amount of tax withheld from your wages.


For line 4(b), you’ll need to turn to Page 3 on your form and fill out Step 4(b) — Deductions Worksheet. This worksheet will help you determine whether you’re better off taking the standard deduction or itemizing your deductions. You’ll also be able to tally up any other applicable tax deductions, such as student loan interest or deductible IRA contributions. For line 4(a), you’ll tally up all other taxable income not earned from jobs, including interest, dividends and retirement income. This will enable you to deduct the necessary tax out of your paycheck now so you don’t have to pay it later.

  • State of Georgia government websites and email systems use “” or “” at the end of the address.
  • If you have interest, dividends or capital gains that you’ll owe taxes on, you can indicate the total amount of non-pay income here.
  • Previously, a W-4 came with a Personal Allowances Worksheet to help you figure out how many allowances to claim.
  • “Nobody remembers that off the top of their head,” he notes, “so it could be time consuming” collecting the necessary information.
  • Just answer simple questions, and we’ll guide you through filing your taxes with confidence.

The form was redesigned for 2020, which is why it looks different if you’ve filled one out before then. The biggest change is that it no longer talks about “allowances,” which many people found confusing. Instead, if you want an additional amount withheld, you simply state the amount per pay period. All you have to do is provide some basic information about yourself, including your name, address, and Social Security number. Then, you’ll need to select what category best describes your financial situation. You can choose from a list of options such as single with no dependents, married with three kids, or self-employed.

When you finish gathering the annual wage for both jobs, you’ll have two numbers, one from each job. Now go to the tax tables on page 4 and find the correct section for your tax filing status. Using your higher wage number, find the range where the wage fits using the left-hand column. Line 4(a) asks you to tally up all other taxable income not earned from jobs, such as interest, dividends or retirement income. That way, you can deduct the necessary tax out of your paycheck now so you don’t have to pay it later.

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code and the result. Do not include Social Security numbers or any personal or confidential information. To ensure you are able to view and fill out forms, please save forms to your computer and use the latest version of Adobe Acrobat Reader. An exemption is also good for only one year — so you have to reclaim it each year. If you were exempt in 2022 and wanted to reclaim your exemption for 2023, you have to submit a new Form W-4 by February 15, 2023.